Seattle Backpacking Roster Retention Policy For Leaders and Instructors
Retention Policy
In order to keep the contents of the Seattle Backpacking roster up to date, leaders and instructors may be removed from the committee roster from time to time according to the following criteria.
| Reason | Inactivity Period |
|
Leader Inactivity |
3 years since leading or co-leading a qualifying trip (see below), with additional 1 year grace period |
| Instructor Inactivity | 4 years |
| Expiration of Mountaineers Membership | 2 years |
Leaders who have been inactive for more than 3 years but less than 10 years will be notified via email they they are at risk of losing their leadership status. If the leader does not lead a trip within 1 year of being notified the leader may be removed from the roster.
Leaders who have been inactive for 10 years or more may be removed without notification or grace period.
This is the policy only for leaders and instructors. The full roster retention policy is at Seattle Backpacking Roster Retention Policy.
Qualifying Trips for Leader Activity
For purposes of retaining leader status, a qualifying trip is defined as a trip that is posted and led in a manner consistent with a typical Mountaineers backpacking trip open to all members or, in the case of courses, all participants in a course. Such trips are posted with a reasonable amount of lead time, a reasonably sized registration window, and with a reasonable number of open spots. Examples of typical qualifying trips are club backpacking trips, course field trips, and trips led as part of a course. Trips that are posted with Leader Permission Required still count as qualifying trips, provided the permission process applies equally to all members. A trip that must be cancelled due to unforeseen circumstances such as bad weather, illness, road closure, etc. still counts as a qualifying trip, provided the trip was posted in good faith as an open trip as described above.
Most non-qualifying trips are basically private trips that are posted in a way that prevents the general membership from participating. Examples of non-qualifying trips include trips that are posted without enough advance notice (i.e. trips whose registration period is open for only a few minutes, trips that are posted the night before departure or the morning of departure), trips that are posted with rosters that are already full, etc.