Roster Retention Policy for Seattle Hike Leaders

Retention Policy

In order to keep the contents of the Seattle Hiking roster up to date, leaders will be removed from the committee roster from time to time according to the following criteria.

• Hike leaders who have not led or co-led a qualifying trip (see definition below) in 10+ years will be deleted from the roster.
• Hike leaders who have not led or co-led a qualifying  hike for 3 years or more will be contacted via a standard email and asked whether they want to remain on the roster and continue leading hikes.  If so, they will be asked to lead a hike within 6-months  (this grace period is flexible and can be extended upon request), otherwise they will be removed from the roster without further notification.
• Hike leaders whose membership expired 2 years ago or longer will be deleted from the roster without being contacted. 

Qualifying Trips for Leader Activity

For purposes of retaining leader status, a qualifying trip is defined as a trip that is posted and
led in a manner consistent with a typical Mountaineers snowshoeing trip open to all members
or, in the case of courses, all participants in a course. Such trips are posted with a reasonable
amount of lead time, a reasonably sized registration window, and with a reasonable number of
open spots. Examples of typical qualifying trips are club hikes , course field trips,
and hikes led as part of a course. Trips that are posted with Leader Permission Required still
count as qualifying trips, provided the permission process applies equally to all members. A trip that must be cancelled due to unforeseen circumstances such as bad weather, illness, road closure, etc. still counts as a qualifying trip, provided the trip was posted in good faith as an open trip as described above.

Most non-qualifying trips are basically private trips that are posted in a way that prevents the
general membership from participating. Examples of non-qualifying trips include trips that are
posted without enough advance notice (i.e. trips whose registration period is open for only a few
minutes, trips that are posted the night before departure or the morning of departure), trips that
are posted with rosters that are already full, etc.