Financial Policies, Procedures & Forms

Policies, procedures and forms for our volunteers, leaders and contractors including the Reimbursement Form.

Volunteer Reimbursement Request Form

Use this form to request reimbursement for expenses incurred as a volunteer.

application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Reimbursement+Request+Form+3.17.23.xlsx — 31.4 KB

Volunteer Travel Reimbursement Policy

application/pdf volunteer_travel_reimbursement_policy.pdf — 227.1 KB

Insurance Coverage for Leaders

A summary of the insurance coverage in effect for volunteer leaders of Mountaineers activities.

application/pdf Volunteer Insurance Coverage.pdf — 422.3 KB

Cancellation & Refund Policy

Cancellation & Refund Policy

Our cancellation and refund policies and how-to for activities, courses, events, and lodge reservations.

Independent Contractor Packet

A complete packet to send to independent contractors informing them of the agreement requirements.

application/pdf Independent Contractor Packet Updated 2019.pdf — 665.1 KB

Volunteer Acknowledgement Form

application/pdf volunteer_acknowledgment_form.pdf — 747.4 KB

The Mountaineers Financial Policies & Procedures

application/pdf The Mountaineers Financial Policy and Procedure Manual rev4-2-15.pdf — 546.9 KB

Board Policy on Financial Management

Payment for Services Policy

application/vnd.openxmlformats-officedocument.wordprocessingml.document Payment For Services Policy v03-18-2014.docx — 669.7 KB

Independent Contractor Form

application/pdf Independent Contractor Form - Fillable.pdf — 348.9 KB

W9 Form - Blank

application/pdf W-9 Blank for Vendors.pdf — 129.0 KB

501c3 Determination Letter

application/pdf 501c3 Determination Letter.pdf — 117.0 KB